Organizing a general meeting is one of the most demanding event formats for listed companies. In addition to legal requirements, security concepts, a fail-safe technical infrastructure, and transparent processes for shareholders, the executive board, supervisory board, and press play a central role.

The RheinMain CongressCenter (RMCC) in Wiesbaden offers event planners a fully compliant and technically proven framework for this purpose. As a modern congress center in the Rhine-Main area, the RMCC enables the professional implementation of in-person, hybrid, and online annual general meetings at the highest technical level.

The RMCC is subject to binding technical guidelines and safety regulations that have been agreed with the relevant authorities in the state capital of Wiesbaden. These provide a reliable basis for HV planners and minimize approval risks right from the early design phase. 

For you as a planner, this means:

• clear operator and organizer obligations in accordance with the Hessian Assembly Venue Guidelines
• Early review of structures, seating, and emergency exit concepts
• Support with safety, fire protection, and procedural concepts
• Legally compliant implementation, even for complex stage, technical, and media structures.

The RMCC offers spacious, flexibly combinable areas that can be adapted precisely to the requirements of in-person, hybrid, or virtual general meetings.

North & South Halls:
High ceiling load capacities of up to 12 tons per beam allow even the most technically demanding stage, media, and rigging constructions without restrictions. Special constructions can be approved after additional static testing. 

High floor loads:
Heavy-duty areas with up to 16.7 kN/m² allow the use of extensive technology, grandstands, or transmission units—a decisive advantage for AGM setups with large LED walls or camera technology.

Live video and audio signals can be transmitted to almost every room in the RMCC – including foyers, press areas, organizational offices, backstage areas, and adjoining rooms. This infrastructure is specially designed for high-volume scenarios and parallel transmissions.

Practical experience:
At the annual general meetings of large stock corporations, image and sound signals are transmitted via fiber optics with virtually no latency to almost all areas of the building – even to adjoining rooms such as press offices or organizational areas. This redundancy ensures maximum operational reliability.

The RMCC enables the implementation of all AGM formats – from classic face-to-face events to highly complex hybrid or fully digital annual general meetings:

• Video conferencing and streaming infrastructure
• Online connection of large numbers of participants
• Combination of on-site conference technology (speaker systems, interpreter booths, presentation technology) with virtual conference platforms
• Implementation of complex streaming formats comparable to interactive LIVE TV productions
• Infrastructure connection for external transmission, control room, or SNG vehicles

RMCC technology enables a consistently stable connection for shareholders and representatives who are not present.

An absolutely reliable IT connection is essential for annual general meetings. The RMCC comprehensively meets these requirements:

• Redundant, direct 10 Gbit/s internet connection
• Encrypted Wi-Fi throughout the building (IEEE 802.11ac)
• Guaranteed, backup-secured internet access of 200 Mbit/s per event
• High density of network connections through in-house cabling
• Optional fixed IP connections up to 1,000 Mbit/s for press, streaming, or voting systems
• VPN support, firewall-protected access, and on-site IT support

Particularly relevant for HV planners:

• Complete sprinkler, fire alarm, and voice alarm systems in the RMCC
• Officially approved rescue and seating plans
• Emergency power supply in the RMCC 
• Preparation for virtually fail-safe power supply of a feed point up to approx. 600 kVA through the use of external UPS/emergency power generator systems in the northern area of the RMCC 
• Clear regulations on security, medical, and fire safety services
• Permanent coordination with the fire department, police, and rescue services 

These structures enable uninterrupted operation even in critical scenarios.

The Technical Event Management department supports AGM planners right from the start:

• technical advice and joint detailed planning of your annual general meeting
• Support in complying with legal regulations and fire safety requirements in the planning process and implementation
• Use of a digitized stand construction approval platform
• Support with planning for grandstands, stages, and media technology
• Control and monitoring tasks in accordance with HVStätt-R from setup to dismantling
• Close cooperation with the renowned service partner schoko pro GmbH for high-performance, professional event technology

This structured support significantly reduces interfaces, coordination efforts, and liability risks.

• Central location in the Rhine-Main area
• Within walking distance of Wiesbaden Central Station
• Optimal connections for shareholders, press, and service providers
• In-house underground parking garage beneath the entire RMCC

Conclusion for AGM planners and stock corporations

✔ Legally compliant implementation in accordance with current technical and regulatory requirements
✔ Proven infrastructure for in-person, hybrid, and online annual general meetings
✔ High technical redundancy and emergency power supply
✔ Flexible room and setup concepts
✔ Professional support from an experienced technical and project team

The RMCC offers you not only rooms – but also planning security at the AGM level.