Access to the archive's construction files
Building construction files are stored in the building inspection archive. If there is a legitimate interest, it is possible to inspect building files and obtain (digital) copies. The application for access to the files is made online and is subject to a fee.
Who is allowed to view files?
You can only view construction files in the archive if you can prove a legitimate interest and the construction process has been completed.
What is in the construction files?
The construction files contain all the important documents relating to a construction project, for example
- Building permits
- Statics calculations
- Floor plans and other building plans and drawings
- Letters and other documents relating to the construction project
Who may inspect the files?
Only the owner of a property or the buildings on it or a person who has received written authorization from the owner.
What does it cost to inspect the files?
- the basic fee for inspecting the building file is 50 euros
- Extra costs of 25 euros each : additionally for statics files or monument protection files for the same project
- Digital transmission: 20 to 200 euros - depending on how extensive the file is
In special cases, it can also cost more than 200 euros - Example: If you only want to inspect the normal building file, you pay 50 euros plus the costs for the digital transmission.
How is the file inspection paid for?
You will receive a separate invoice via "NextCloud". You must download and pay this yourself.
Online application for access to files
Please read the notes and information at the bottom of this page in advance.
How to apply for access to files:
Fill out the application online and upload your ID cards or powers of attorney directly.
Note
Documents relating to buildings built before 1945 were largely destroyed during the war, so that only limited documents are available here. Historical documents that could possibly be used as a substitute for the desired information may be available at the Wiesbaden City Archive.
Notes and information
Proof of legitimate interest
For data protection reasons, building files may generally only be viewed by owners or persons authorized by them. This must be proven in a suitable form. A mere interest in purchasing the property is not usually sufficient; interested parties require a corresponding power of attorney from the owner.
The following documents must be enclosed with the application to inspect the files:
- Identity card or passport of the owner or the authorized representative
- Proof of ownership: extract from the land register (not older than six months) or property tax assessment notice, alternatively a notarized purchase contract (if the property was only recently acquired)
- If applicable, power of attorney from the owner with the name of the authorized representative
- Extract from the commercial register for companies and corporations
Please understand that we cannot grant you access to the files without the relevant proof and identification.
What happens after you have submitted an application for access to files?
First, your request is checked and recorded. Then the files - if they are not yet available in digital form or have not yet been digitized - are sent for digitization. As soon as the documents have been digitized, they will be made available to you electronically. You will receive an email with a link to the "NextCloud" platform. The digital construction file can then be accessed directly via "NextCloud" - no program needs to be installed for this, the data transfer is secure.
You then have access to the relevant files for 30 days and can copy, print and share them digitally.
In exceptional cases, it is still possible to inspect files on the premises of the building inspection archive. However, these files can also only be viewed digitally.
Costs of file inspection
The inspection of files is subject to a fee.
We charge an administrative fee of 50 euros for the inspection of files. For separate statics and monument protection files in connection with the inspection of files, a surcharge of 25 euros is levied in each case. Sending the digital file costs between 20 and 200 euros, depending on its size. In individual cases, this amount may also be exceeded.
You will receive a separate invoice - also via "NextCloud". You must retrieve or download this accordingly.
To view files relating to your current proceedings, please contact your responsible case officer.