Those responsible within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations are the specialist offices of the state capital Wiesbaden that use the system. Their contact details can be found at wiesbaden.de. The central contact person is

City of Wiesbaden - The City Council
Organizational unit: 150210

Address: Hasengartenstraße 21
Telephone: 0611 314163
E-mail: webexwiesbadende

The Data Protection Officer of the State Capital Wiesbaden

Wilhelmstraße 32
65183 Wiesbaden
Telephone: 0611 313091
E-mail: datenschutzwiesbadende

We make Webex available to you to conduct telephone and video conferences with employees of LH Wiesbaden. The following data is only collected from you for this purpose. The data processing takes place in a member state of the European Union.

Webex is used via a user account on your end device or via a web browser. When participating in a video conference, the following types of data may be processed

• Configuration and communication data (device name, geodata, IP address, "User Agent Identifier", operating system type and version, client version, endpoint MAC addresses, time zone, domain name, activity logs, hardware type, user name, organization ID, "Universal Unique Identifier")
• Conference information (title, date, time, duration, number of meetings, number of participants, host name, screen resolution, dial-in method, diagnostic information)
• Support services/support (name, e-mail address, telephone number, authentication information, system information, error log files)
• Content data of the communication (video, audio, presentation material) *)
• Recordings for the purpose of playback, editing and transcription
• Access and administration rights for online self-service products

*) Content data (audio and video data) is not recorded or stored permanently. Unless the person responsible / moderator explicitly requests this for a meeting.

The transmission (data in transit) of content data is encrypted. The key is only valid during the meeting.

As part of the provision of Cisco Collaboration solutions, the processor processes personal data in the context of

• Commissioning and provision of Cisco Collaboration solutions
• Hosting of Cisco Collaboration solutions (e.g. communication connections, storage of audio/video recordings, chats or shared documents for later retrieval)
• Management of conferences and participant data (e.g. saving participant data, agenda, comments; managing invitations)
• Provision of operator services
• Troubleshooting and support
• Provision of reports processed.

If you participate in the conference as an employee of the State Capital of Wiesbaden, we process your data on the basis of Art. 6 para. 1 subpara. 1 lit. b and c GDPR.

We process data on the basis of Art. 6 para. 1 subpara. 1 lit. e DS-GVO in conjunction with. § Section 3 of the Hessian Data Protection and Freedom of Information Act in conjunction with the respective specialist law, insofar as the video conference and the associated data processing are carried out to fulfill legal tasks of the state capital Wiesbaden and are necessary for this purpose.

If the video conference is necessary to fulfill a contract with you or to carry out pre-contractual measures, we base the data processing on Art. 6 para. 1 subpara. 1 lit. b GDPR.

The legal basis is Art. 6 para. 1 subpara. 1 lit. c, insofar as the data processing is necessary to fulfill a legal obligation to which the state capital Wiesbaden is subject.

If there is no legal basis for data processing, we will only process data with your consent on the basis of Art. 6 para. 1 subpara. 1 lit. a GDPR.

Unless an explicit storage period is specified below, your personal data will be deleted or blocked as soon as the purpose of storage no longer applies. However, data may also be stored in the event of an (impending) legal dispute with you or other legal proceedings or if storage is provided for by statutory provisions to which we as the controller are subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless further storage by us is necessary and there is a legal basis for this.

The recipients of the data in a (video/audio) conference are the other participants in the conference with regard to the first name and surname and other content data (audio, video and chat data). Further data as per III.1. may be received by Deutsche Telekom Business Solutions GmbH and its sub-processors.

• The places of performance in relation to
  
  Hosting and service provision
• Customer management for Webex web conferencing services
• 3rd Lvl. support
• Troubleshooting (support) for Webex clusters
• Billing / Statistics

are Germany (Frankfurt) and the Netherlands (Amsterdam).

Therefore data can be accessed through

• Cisco International Limited 9-New Square
• Bedfont Lakes
• Feltham Middlesex
• TW14 8HA
• United Kingdom

can be accessed. In the case of transfer to the UK, an EU adequacy decision exists: http://data.europa.eu/eli/dec_impl/2021/1772/oj (opens in a new tab)

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

You can request information about your personal data processed by us in accordance with Art. 15 GDPR. In your request for information, you should specify your request in order to make it easier for us to compile the necessary data. Please note that your right to information is restricted by the provisions of Sections 24 (2), 25 (2), 26 (2) and 33 HDSIG.

If the information concerning you is not (or no longer) correct, you can request a correction in accordance with Art. 16 GDPR. If your data is incomplete, you can request that it be completed.

You can request the erasure of your personal data under the conditions of Art. 17 GDPR and Section 34 HDSIG. Your right to erasure depends, among other things, on whether the data concerning you is still required by us to fulfill our legal duties.

Within the framework of the provisions of Art. 18 GDPR, you have the right to request that the processing of data concerning you be restricted.

In accordance with Art. 21 GDPR, you have the right to object to the processing of data concerning you at any time for reasons arising from your particular situation. However, we cannot always comply with this, for example if a legal provision obliges us to process data within the meaning of Section 35 HDSIG as part of our official duties.

You have the right to withdraw your consent at any time for the future.

If you are of the opinion that we have not complied with data protection regulations when processing your data, you can lodge a complaint with the data protection supervisory authority in accordance with Art. 77 GDPR.

The data protection supervisory authority responsible for us is

The Hessian Commissioner for Data Protection and Freedom of Information
Gustav-Stresemann-Ring 1
65189 Wiesbaden