Job posting:
Secretariat | Office management | Administrative assistant (f/m/d)
full-time (39 hours per week) fixed-term contract as a substitute for an employee on sick leave

Application deadline: February 28, 2026

The Wiesbaden City Museum Foundation is a public foundation established by the state capital of Wiesbaden. As the sponsor of the sam – City Museum on the Market Square in the heart of downtown Wiesbaden, it ensures the ongoing operation of the museum, maintains, documents, and researches the important collection of Nassau antiquities as well as the collections on the history of the city and the Rhine-Main region. The foundation enables the sustainable implementation of exhibitions, events, educational programs, and collaborations with schools and other educational institutions, the RheinMain University of Applied Sciences, and stakeholders in the city's society. The foundation and museum see themselves as a platform and interface for knowledge, education, and social dialogue. Among other things, we are currently working on the contemporary redevelopment of the sam at a new location.

To strengthen our team, we are looking for a full-time (39 hours per week) temporary replacement for the secretariat |
office
management | administrative assistant (f/m/d) to cover for an employee on sick leave.

Your tasks

• Independent handling of all administrative and organizational secretarial and administrative tasks (including telephone service, appointment coordination, visitor reception, mail processing and delivery acceptance, filing, errands)
• Correspondence, paperwork such as correspondence and minute-taking
• Procurement of materials, checking invoices
• Ensuring presence in the secretariat during the museum's core working hours
• Supporting management, including preparing presentations and coordinating appointments
• Assisting with the organization, preparation, and follow-up of meetings and events at the sam
• Building management for administration & market cellar (interface with caretaker, cleaning, security, etc.)
• Coordinating appointments and registrations for museum education events
• Handling vacation and sick leave notifications and employee time recording

Your profile

• Successfully completed commercial or administrative vocational training or proof of equivalent professional knowledge and experience
• Good verbal and written communication skills (German), good English skills
• Proficiency in MS Office programs (Excel, Word, Outlook, PowerPoint)
• Quick comprehension
• Independent, goal-oriented, and structured approach to work, organizational skills
• Strong social and communication skills and flexibility, ability to work in a team
• Commitment and resilience
• Reliability and discretion
• Enjoy working with people
• Interest in culture and history, especially in Wiesbaden

Desirable

• Experience in the museum sector
• Experience in editing
• Experience in press and public relations, such as research, press reviews, distribution of printed materials, website maintenance, address database maintenance, social media

We offer

• An interesting and varied range of tasks and the opportunity to work in a small but dedicated team
• A job ticket
• Opportunities for further education and training as well as health management (LH Wiesbaden)
• Supplementary company pension for employees 

Your workplace is located in the administration of the Stadtmuseum Wiesbaden Foundation
Desired start date: April 15, 2026
Interviews are expected to take place in calendar weeks 12 and 13.

The pay grade/TVÖD VKA is based on personal qualifications (max. E 8 TVöD).
The position is initially a temporary position to cover for sick leave.

Have we sparked your interest? 

We look forward to receiving your detailed application (a single PDF file by
email, cover letter, tabular resume, copies of certificates, references) 

by Saturday, February 28, 2026, at the latest, by email to: infostadtmuseum-wiesbadende

Stiftung Stadtmuseum Wiesbaden
Bierstadter Straße 1, 65189 Wiesbaden
Contact: Christiane Jarosch-Viriyachitt

Any costs incurred in connection with the application will not be reimbursed. 

Equality for all employees is important to us. We therefore welcome applications from people regardless of their cultural and social background, age, religion, worldview, disability, or sexual identity. The position is suitable for people with severe
disabilities. Severely disabled applicants will be given preference if they are otherwise equally qualified, capable, and professionally competent.